Pre Application Stage

Find out what is required before you submit an application, how to register your organisation, the financing requirements, the Erasmus+ Programme guide and priorities which will support you in completing a good quality application

Organisation Registration

Before applying for funding (by submitting a project proposal), all organisations (partners) involved in the project must first be registered with the Commission. If you are submitting a proposal to a National Agency, you require the Organisation ID (read below) whilst if you are applying directly with the EACEA, you require the Participant Identification Code (PIC).

Organisation ID

If this is your organisation’s first time applying through a National Agency, you have to register your Organisation first and obtain an Organisation ID. Just in case, double check that your organisation has not been previously registered using the SEARCH feature. Once you are certain they your organisation was not previously registered, you can proceed to REGISTER your organisation. The National Agency recommends that a generic email address is used when setting up the account. It is also suggested that the email address used, the OID and the password are stored centrally in case the individual registering the organisation leaves the organisation.

Following the completion of the registration process, an organisation must also upload the legal entity form and the financial identification form (depending on the type of organisation) which may be downloaded from the Resource page under OID Supporting Documents.

Financing

• Setting up a bank account

The National Agency will only accept bank accounts that are held with banking institutions.

Please refer to the below paragraph for the definition of a bank.

“A bank is a financial institution licensed to receive deposits and make loans. This is also called the business of banking. In Malta, the carrying out of such an activity requires the obtainment of a license from the Malta Financial Services Authority (MFSA), which is empowered to conclusively determine whether the business of banking is being carried out or not. Banks domiciled in other countries within the EU will be licenced by their county’s respective financial services authorities.”

Bank accounts held in personal names (except for informal groups) will not be accepted and the account must be registered in the organisation’s name.

Personal accounts are only accepted in the case of informal groups. It is strongly recommended that the account is operated by 2 (two) signatories and one of the account signatories must be the legal representative of the informal group.

It is strongly suggested to operate a bank account that is registered in the SEPA zone. Transactions processed to non-SEPA accounts may trigger additional intermediary bank charges. Please refer to following link for additional explanation on SEPA: https://www.ecb.europa.eu/paym/integration/retail/sepa/html/index.en.html

In all instances, the Agency will ALWAYS process transactions denominated in the euro currency.

All bank charges have to be made good by beneficiary.

• Additional Financial Support – Information for Applicants of the Erasmus+ Programme

In the new Erasmus+ Programme 2021 – 2027 the term ‘Persons with Special Needs’ has been replaced by ‘Persons with Fewer Opportunities’ and falls under the generic definition of ‘Inclusion Support’. To find out more on the additional support to Erasmus+ participants (students & staff) with personal, physical, mental or health related conditions, please read the guide to apply.

• KA2 Lump Sum Model

In the 2021 – 2027 programming period, Key Action 2 projects operate within a lump sum funding model. Applicants for Key Action 2 projects are to refer to the “Handbook on the lump sum funding model” – (last published January 2023). This handbook explains the funding rules and provide a methodological guidance on how to interpret and correctly follow the rules of the Cooperation Partnerships and Small-scale Partnerships actions.

The KA2 lump sum model handbook can be found in the Resource page under Erasmus+ additional docs 2021-2027.

• Budget allocation for Malta

The draft budget allocation for Malta as per Erasmus+ annual NA Work Programme issued by the European Commission can be found in the Resource page under MT budget allocations.

Erasmus+ Programme Guide

In order to understand the funding rules, eligibility and award criteria, it is essential that potential applicants read through the Erasmus+ Programme Guide, a guide for anybody who would like to have a thorough knowledge of what the Erasmus+ Programme is about.

A detailed description of the Erasmus+ Programme, its funding and respective deadlines, can be found here.

The Erasmus+ General Call for Proposals can be found from here.

The Erasmus+ Deadlines for Malta can be found here.

Priorities of the Erasmus+ Programme

The National Agency promotes and accepts project addressing any of the 4 Horizontal Priorities of the Erasmus+ Programme. These priorities apply to all sectors:

• Inclusion and diversity
• Digital transformation
• Environment and fight against climate change
• Participation in democratic life, common values and civic engagement

Discover the 4 horizontal priorities and what they address HERE.

Field-specific priorities

The National Agency promotes and accepts projects under Partnerships for cooperation addressing field-specific priorities, according to the sector they are applying for in the field of;

• Higher Education; School Education; Vocational education and training (both initial and continuing); Adult Education; Youth; Sport

Each field-specific priority includes a number of priorities that an organisation can address. Discover the field-specific priorities HERE.

National Priorities

The National Agency encourages organisations to address National Priorities together with Horizonal Priorities and field-specific priorities (for KA2). The National Priorities can be found in the resources page under Erasmus+ additional documents 2021-2027.

Other areas that are not mentioned as part of the priorities, may still be considered by the Projects Evaluation Committee.